Letter of admission / Welcome Email
If your application is accepted, you will receive an email of admission as well as letter of admission at the University of Sarajevo. We will also send email with instructions for your better mobility period in Sarajevo (modification of documents – if needed, Welcome Week dates, which documents to bring, residence permit, etc).
Modification of documents
It is important to have your documents finalized before you come here (filled in, sing, all prepared). Make sure to be in contact with your home and host faculty coordinators. Modification can be done after your arrival to Sarajevo, but maximum allowed time after your arrival is 1 (one) month to do needed modifications.
Although many citizens can travel with their ID, it is important that during your mobility to Sarajevo (Bosnia and Herzegovina) you have (and use during entrance/exit) valid passport. Passport will be important document for regulating residence permit (see below).
When you arrive to Sarajevo, before classes start you will need to enroll (check enrollment below). One of the documents you will need is your birth certificate, so before departing to Sarajevo make sure to bring it.
When planning your exchange period at the University of Sarajevo, please take into consideration our academic calendar. Before classes start, we organize Welcome week that is recommended to participate (one week prior the start of academic year).
Students with special needs
When applying to our university, please inform us if you have special needs that require special arrangements or services (you will find this section in the online application).
Signing Certificate of Arrival
When you arrive to Sarajevo, in first several days it is important to sign your certificate of arrival which is a proof for your home university that you have arrived safely and started your mobility. You will do this at the central International Relations Office if not said differently in the welcome email. Same document (certificate of departure) must be signed before you depart Sarajevo.
Before classes officially start, our office organize Welcome day for all incoming students where we provide needed academic and administrative information. Welcome day/week is usually held a week prior the classes officially start (last week of September). Please check instructions and dates provided in the welcome email.
Together with Welcome day, and in association with Erasmus Student Network (ESN) we provide certain activities for better accommodation of students in Sarajevo in form of dinner, going out, academic tours, city tours etc.
Although you have been admitted through scholarship mobility program, you still need to enroll when classes officially start. Enrollment is needed in order to follow lessons, take exams and receive necessary documents. During your nomination and application procedure you have provided all necessary application documents, but after arriving to Sarajevo, you need to register officially at the member institution of the University of Sarajevo by purchasing needed enrollment documents: index and forms (these can be purchased at the Rectorate of the University of Sarajevo – III floor, price for full package is 30,00 BAM/15 EUR). These documents are needed to be filled in by you and given to the Student services office at the host member institution of the University of Sarajevo (your buddy can help you with filling). Additional documents to include with enrollment papers is your birth certificate which you need to bring from your home country.
Index represents grade book – small, dark blue handbook in which all your grades will be written by professors and serve as a proof of your enrollment and later for issuing transcript of record. Every student has one. The index identifies you as a student at the University and you must remember to bring it when you sign up for and/or take your exams. This book will be used at the end to issue a needed Transcript of records.
As an exchange student/staff who will stay in Bosnia and Herzegovina longer than 90 days for academic/administrative purposes, you will need to regulate your residence permit in order not to have residence problems during your staying in Sarajevo. Note: Citizens of the European Union Member States do not require visa for entrance to Bosnia and Herzegovina which of course applies to students – citizens of the EU Member States. They do not need to obtain student visa. However, in order to stay in Bosnia and Herzegovina longer than three (3) months for academic/administrative purposes it is required to regulate your residence permit. Citizens of non-European countries need to check if they need student visa to enter Bosnia and Herzegovina with the embassy of Bosnia and Herzegovina in their home countries. For regulating residence permit, you will need to collect certain documents, while bringing one from your home – proof of non criminal record. Please check the instructions here.
Most member institutions of the University of Sarajevo require that you register for exams. When you begin your studies, we recommend that you inquire about how and when to register for exams in the faculties/department(s) where you are studying. Note that the procedure and deadline may vary depending on the department. It is extremely important that you register correctly and in due time for exams as you will otherwise not be allowed to take the exam(s). At the University of Sarajevo students are assessed after taking one of the following types of examinations or active participation. In addition, some courses may require the successful completion of written as well as oral assignments during the semester.
Academic performance is either graded according to the 6 – scale or evaluated by a pass/fail. If your home institution requires that all your work be evaluated according to the 6 – scale this may be arranged with the lecturer. After completing your period of study at the University of Sarajevo, you will receive a transcript of your academic record. A 5 -10 grading scale is used at the University of Sarajevo (with 6 as a pass level).
10 (Excellent) > A
9 (Very good) > B
8 (Good) > C
7 (Satisfactory) > D
6 (Sufficient) > E
5 (Fail) > FX
ECTS – European Credit Transfer System
1 ECTS credit is equivalent of approx. 25 working hours. The annual workload is 60 ECTS credits (per semester is 30 ECTS). The University of Sarajevo is committed to the implementation of the ECTS, which eases the process of credit transfer among EU universities. The number of credits awarded for each bachelor and graduate course varies depending on the workload. To make sure that you are able to transfer the credits earned at the University of Sarajevo, it is important that your home institution approves your intended study programme. Be aware that credits for courses are only awarded if you meet the course requirements. Studying is a full time job, and in addition to attending classes, you will be expected to spend much time doing research in the library.
Signing Certificate of Departure
Before departing Sarajevo, you have to come to our office and sign certificate of departure which proves ending of your mobility.
Students who will not do any exams (and therefore will not receive Transcript of records), but will do research are required to do final report in order to justify their mobility period at the University of Sarajevo. You will have to fill in a report about your academic activities during your staying in Sarajevo. You need to use these templates (Erasmus+ Final report or Final report – for non-Erasmus+ mobilities), and it has to be signed by you, faculty coordinator and our International relations office.
Transcript of Records
Transcript of records should be issued before your departure. If not received during your mobility in Sarajevo, University of Sarajevo will issue it and send you Transcript of Records for those students who passed exams here.